Seller Financing Academy: Executive Assistant to the CEO

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Headquarters: Portland, Oregon

URL: https://sellerfinancingacademy.com/home

Executive Assistant to the CEO

The Role (High-Level)

We’re looking for a high-trust, systems-minded Executive Assistant to support the CEO directly. This role exists to protect the CEO’s time, focus, and energy so she can operate at her highest level as a visionary, educator, and entrepreneur.

This is a tactical, execution-focused role, not a strategy or people-management position. You will be responsible for translating priorities into action, managing logistics, and removing friction from the CEO’s day-to-day workflow.

The right person is deeply organized, calm under pressure, proactive without overstepping, and genuinely aligned with our mission of ethical, community-centered wealth building.

What You’ll Be Responsible For

Executive Support & Time Optimization

• Manage the CEO’s calendar with precision and discernment

• Schedule meetings, calls, interviews, podcast appearances, and speaking engagements

• Proactively protect focus blocks and minimize unnecessary context-switching

• Prepare the CEO for meetings with agendas, background notes, and key context

• Anticipate scheduling conflicts and resolve them before they become problems

Inbox & Communication Management

• Triage and manage the CEO’s email inbox daily

• Draft, respond to, or route emails on the CEO’s behalf using clear judgment

• Flag high-priority messages and time-sensitive requests

• Maintain a clean, organized inbox system aligned with CEO preferences

Logistics & Administrative Execution

• Coordinate travel arrangements including flights, lodging, ground transport, and itineraries

• Handle meeting logistics (Zoom links, agendas, notes, follow-ups as requested)

• Track and process expenses; prepare documentation for bookkeeping (no budget ownership)

• Maintain files, documents, and records related to the CEO’s work

Workflow & Decision Support

• Execute decisions made by the CEO with speed and accuracy

• Help manage incoming problems by organizing information and proposing next steps

• Compile information, summaries, or briefing documents as requested

• Keep the CEO oriented to her priorities, deadlines, and commitments

This role does not own company-wide systems, KPIs, or team management, but it plays a critical role in enabling the CEO to lead effectively.

Who You Are

You are likely a great fit if you:

• Are highly systems-minded and naturally think in workflows, checklists, and structure

• Care deeply about mission-driven work and ethical leadership

• Have excellent judgment and know when to act independently vs. escalate

• Are calm, discreet, and professional with sensitive information

• Enjoy being behind the scenes making big things run smoothly

• Take pride in making someone else more effective

• Are proactive, detail-oriented, and dependable

Experience & Skills

• 3+ years supporting a senior executive, founder, or CEO (preferred)

• Exceptional calendar management and scheduling skills

• Strong written communication and email drafting ability

• High proficiency with tools like Google Workspace, Zoom, Slack, Notion, and calendar systems

• Comfortable working in a fast-moving, entrepreneurial environment

• Strong organizational instincts and follow-through

Why This Role Matters

The CEO’s time and energy are the company’s most leveraged assets. This role exists to clear the runway, reduce noise, and create the conditions for focused leadership. When you do your job well, the entire organization benefits.

To apply: https://weworkremotely.com/remote-jobs/seller-financing-academy-executive-assistant-to-the-ceo

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